Conference & Trade Show Headshot Booth · Charlotte + Nationwide
The booth attendees line up for. And actually use after.
A full professional headshot studio on your event floor. 30+ attendees an hour per station, images delivered in minutes, and every contact captured for your team. One flat rate, anywhere in the U.S.
Trusted by teams at
Why a headshot booth
Swag gets left in the hotel room. A great headshot gets used for years.
Every attendee needs a current headshot. Almost none of them have one. That makes this the one activation people seek out instead of walk past.
A line at your booth, on purpose
People wait a few minutes for something they genuinely want. That wait is your team's opening for a real conversation.
Every attendee, captured
Name and email are collected at check-in to deliver the photos. That list goes to you and only you.
Your logo on the delivery
Galleries and delivery emails carry your brand or your sponsor's. The photo then lives on LinkedIn long after the event closes.
Visibility creates opportunity. Give your attendees both, with your name attached.
What it is
Not a photo booth. A studio on your show floor.
A conference headshot booth is a staffed professional portrait studio set up at your event: studio lighting, backdrop, expression coaching, and instant digital delivery, so attendees leave with a LinkedIn-ready headshot in minutes.
| Photo booth | mjwphoto headshot booth | |
|---|---|---|
| Purpose | Fun, casual, group shots | One polished, professional portrait per person |
| How it's shot | Automated kiosk, props, filters | A photographer, studio lighting, and live coaching |
| What they keep | A novelty print | A headshot for LinkedIn, bios, and speaker pages |
| What you keep | A fun moment | Qualified leads and lasting brand exposure |
Where it works
Three ways event teams put it to work.
Trade show booth activation
Turn your 10x10 into the busiest spot in the aisle and walk out with a clean lead list instead of a bowl of business cards.
Attendee perk
A registration benefit people talk about, and an easy sponsorship package to sell with branding built in.
Speaker lounge studio
Fresh, consistent headshots for every speaker and panelist, ready for next year's agenda and press materials.
How it works
Four steps. We run all of them.
Plan the look
We lock in backdrop, branding, lead fields, and the run of show with your team before the event.
We set up early
We arrive 60 minutes before doors open. Lighting, backdrop, and delivery are tested and ready.
A coached minute
Each attendee gets posing and expression direction and sees their shots live on a tethered screen.
Delivered in minutes
A private, branded gallery hits their inbox before they are back at their seat. You get the lead list.
What you get
Studio quality. Conference speed.
- Expression coaching so people look like themselves on their best day
- Live tethered review so every attendee sees and approves their shot
- Instant delivery through private galleries, shareable right away
- Lead capture with every contact handed to your team
- Sponsor branding on galleries and delivery emails
- One consistent look across every attendee, every station
Pricing
One flat rate. Anywhere in the country.
All-inclusive day rates. Travel, lodging, setup, and teardown are already in the number, so the quote you approve is the invoice you get.
One photographer
One station. Up to 30+ people per hour.
- 1 photographer, 1 backdrop
- Studio lighting and tethered setup
- Lead capture
- Instant sharing
- Branded private galleries
- Travel and lodging included
Two photographers
Two stations. Up to 60+ people per hour.
- 2 photographers, 2 backdrops
- Studio lighting and tethered setup at each station
- Lead capture
- Instant sharing
- Branded private galleries
- Travel and lodging included
Bigger event? Additional stations are available for high-attendance conferences. Ask for a custom quote.
Proven at volume
Built on high-volume days. Run every month.
photographed at our monthly pop-up at Wells Fargo in Charlotte. Same system, same speed.
photographed by mjwphoto, with a 5.0 star rating across hundreds of Google reviews.
Attendee contact info is shared only with your team. Never sold, and deleted on request after the event.
Where we work
Based in Charlotte. Booked nationwide.
Home base is Charlotte, NC, a short drive from the Charlotte Convention Center and Uptown hotels. The same flat rate applies wherever your conference or trade show lands.
Quick answers
Before you send this to your events team.
How many headshots can you do per hour?
Up to 30+ people per hour with one photographer and up to 60+ per hour with two. Additional stations can be added for larger events.
What is included in the flat rate?
Photographer, studio lighting, backdrop, tethered setup, expression coaching, lead capture, instant sharing, branded private galleries, setup, teardown, and all travel and lodging.
Do you travel outside Charlotte?
Yes. mjwphoto is based in Charlotte, NC and books conference and trade show headshot booths nationwide. The rate is the same in every city.
How fast do attendees get their photos?
Within minutes. Each attendee receives a private gallery link by email and can download and share right away.
Can a sponsor brand the booth?
Yes. Galleries and delivery emails can carry your logo or a sponsor's, which makes the booth an easy sponsorship package to sell.
How does lead capture work?
Attendees enter their name and email at the check-in kiosk so we can deliver their photos. That contact list is handed to your team after the event.
What happens to attendee data?
It is shared only with your event team. It is never sold, and photos and data can be deleted on request once the event wraps.
What space and power do you need?
About 10 x 10 ft per station, a 10 ft ceiling, one standard 110V outlet per station, and a reliable internet connection.
How is this different from a photo booth?
A photo booth is an automated kiosk built for fun. A headshot booth is a staffed professional studio that produces a portrait people use for LinkedIn, company bios, and speaker pages.
How far ahead should we book?
As early as your dates are set. Spring and fall conference season fills first. Short-notice requests are welcome, so reach out either way.